Contractor invoice template
Trade invoices are read by people comparing them to a verbal quote, so the winning format is the one that makes labour and materials impossible to confuse. Lump sums invite phone calls.
This template keeps labour hours, materials at cost, and the call-out fee on separate lines — the structure clients and their insurers expect.
What contractors usually itemize
- Labour as hours × rate, per person if a crew was involved
- Materials with a short description, passed through at cost
- Call-out or site-visit fees stated up front
- Waste disposal, permits, or equipment hire when they apply
Frequently asked questions
Should materials be marked up on a contractor invoice?
Practice varies — what matters is consistency with the quote. If you mark up, keep the materials line honest and bake the margin into labour or a handling line instead of hiding it.
What if the client supplied some materials?
Leave supplied materials off the invoice entirely and note it in the notes field — it prevents the total from being disputed line by line.
Invoicing in India? The GST invoice generator adds GSTIN and state fields.
Keep going
Guide
When a client doesn't pay: a follow-up timeline that works
A day-by-day escalation path from friendly nudge to final notice — what to send, when, and how to keep leverage without burning the relationship.
OpenGuide
Payment reminder email templates that get invoices paid
Five copy-paste payment reminder emails — before the due date, on it, and after — with the tone calibrated to keep the client relationship intact.
Open